Respected Sir/ Madam,
I am _________ (name) from ________ (cabin number/ desk number/ table number) and I am writing this email in order to inform you that I have sent an _______ (email/print command) for print for _____ (number of) documents to the printer located at __________ (floor) for __________ (mention purpose). I request you to kindly approve the same. The printed documents will be collected from the __________ (location) at __:__ (time).
You are requested to kindly not hand over the documents to anyone else.
___________ (Employee ID),
___________ (Contact details)