I am _______ (name) and I am residing at __________ (mention dorm/ hostel room number) in your dormitory/ room number I write this email to request you to kindly provide me with the information regarding the cleaning schedule of the communal places in our premises.
The reason behind me asking the same is _____________ (mention reason – dirty place/ needs cleaning/ any other). You may share the requested information with me over email and I shall be thankful.
[Digital Signature – if applicable]
____________ (Contact details)