Respected _______,
This is to inform all the residents of ___________ (mention dorm/ hostel name) about the changes in the policy for room key loss replacement. The changes have been made upon proper discussion with the welfare association in the presence of the President. The changes are as follows:
- ____________ (changes)
- ____________ (changes)
Please find the notice mentioning updated policies along with this email. In case of query, reach us out at __________@___.__ (mention email address).
Regards,
[Digital Signature – if applicable]
____________ (Signature)
____________ (Name),
____________ (Contact details)