Dear Manager,
This email is to inform you that I am _______ (name), a resident of _______ (mention address).
Recently, I have planned a trip to ______ (city name) for ___ (days) so, I would like to book a room for me and my __________ (family/friends/any other) in your hotel. It would be so nice of you if you could book _______ (number of rooms) rooms which include _________ (meals/breakfast/lunch/dinner/other) services.
Kindly, let me know if you have the rooms available and also share the payment details and mode of payment at __________ (contact details). If you need to contact me, you can reach me at __________ (contact details).
Regards,
_____________ (Name),
_____________ (Contact Details)