Exit Clearance Email Sample – Sample Email Requesting Exit Clearance

To   : ____________ (Enter Receiver's Email Address)
Cc   : ____________ (Enter Carbon Copy Receiver's Email Address)
Bcc : ____________ (Blind Carbon Copy Receiver's Email Address)

Subject: Exit Clearance Process for Employee ID: __________

Dear __________ (HR Manager Full Name),

I am __________ (Your Name), an employee in the __________ (Your Department) department, with Employee ID __________. I hope this email finds you well.

Employee Details:

Full Name: __________ (Your Full Name)
Employee ID: __________ (Your Employee ID)
Department: __________ (Your Department)
I am writing to initiate the exit clearance process as I am preparing to conclude my tenure with __________ (Your Company). Kindly guide me through the necessary steps and formalities involved in the clearance process.

Exit Clearance Details:

Return of Company Property: __________ (e.g., Laptop, Access Card)
Settlement of Dues: __________ (e.g., Pending Salary, Reimbursements)
Handover of Responsibilities: __________ (e.g., Transition Plan)
I shall be obliged if you could provide a checklist or any specific documents required to facilitate a smooth exit process.

Thank you for your cooperation throughout my tenure at __________ (Your Company).


__________ (Your Full Name)
__________ (Your Employee ID)
__________ (Your Contact Information)

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