Dear Sir/ Madam,
I write this email on behalf of _______ (mention company name) in reference to the recent conversation we had on __/__/____ (date) regarding the ___________ (mention purpose – order/ purchase/ any other).
This is to inform you that I am looking forward to proceeding with the formalities and wish to conduct a meeting for the same. The preferred timings would be __:__ (time) and the same would be done on __/__/____ (date). It is to request you to kindly confirm your acceptance for the said meeting.
Your response shall be awaited. Please let us know in case of any change required in the meeting time.
__________ (Your name),
__________ (Company name),
__________ (Contact details)