Dear Sir/Madam,
With all due respect, my name is _________ (name) and I am a resident of __________ (mention address).
I am writing this email in reference to the application for _______ having reference no __________ (reference number). As per mail received from you on __/__/____ (date), my application was successfully processed and I am required to collect _________ (document) from your office by __/__/____ (date). Regarding same, please note that I will not be able to collect the above mentioned documents due to some preoccupation.
I hereby authorize my __________ (relation) Mr./Ms. ___________ (name) to collect the documents on my behalf. Please find attached herewith scanned copy of his/ her government ID. If needed, he/she is also authorized to sign any document needed for this purpose. If you need to contact him/her regarding this matter, you can reach him/her at ________ (contact details).
Yours Sincerely,
____________ (Name),
____________ (Contact details)
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