Respected ________,
I am _________ (name) and I serve as ___________ (mention designation) of ___________ (mention dorm/ hostel name).
This is to inform all the residents of ___________ (mention dorm/ hostel name) the changes in the policy for alcohol consumption in the dorm/ hostel. The changes have been made as a result of the discussion/ meeting held with the welfare department in the presence of the President.
The changes are as follows:
____________ (changes)
____________ (changes)
Please find the notice mentioning updated policies with the issued date as __/__/____ (date) along with this email. In case of query, reach us at __________@___.__ (mention email address).
Regards,
[Digital Signature – if applicable]
____________ (Signature)
____________ (Name),
____________ (Contact details)