System Not Working Mail – Sample Email Reporting System Malfunction

To   : ____________ (Enter Receiver's Email Address)
Cc   : ____________ (Enter Carbon Copy Receiver's Email Address)
Bcc : ____________ (Blind Carbon Copy Receiver's Email Address)

Subject: System Malfunction Report

Dear __________ (IT Support Manager Name),

I am __________ (Your Name), an employee in __________ (Your Department) at __________ (Your Company). I am writing to report a critical issue regarding the unavailability of the computer system assigned to me.

I am __________ (Your Position) and my employee ID is __________ (Your Employee ID). The system-related details are as follows:

System Details:

Device Type: __________ (Specify the device, e.g., desktop, laptop)
Device ID/Serial Number: __________ (Specify the device ID or serial number)
Issue Description: __________ (Briefly describe the issue, e.g., system not booting, software malfunction)
This system malfunction is hindering my ability to carry out essential tasks. I kindly request your immediate attention to resolve this matter.

I shall be obliged for your prompt action in addressing the system malfunction. If additional information is needed, please contact me.

Thank you for your quick response.


__________ (Your Name)
__________ (Your Position)
__________ (Your Employee ID)
__________ (Your Contact Information)

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