To: _________@____.__
Bcc/Cc: _________@____.__
From: _________@____.__
Subject: Request for credit note issuance
Respected Sir/ Madam,
My name is ____________ (name) and I am writing this email on behalf of ___________ (your company’s name).
This email is about the recent order having order number ____________ (mention the order number) that we placed with you for the spare parts which included ___________ (mention the spare parts ordered). Unfortunately, upon proper inspection of the spare parts delivered, we got to know that the delivered items were different from the ordered items. I am attaching a list of delivered spare parts to this email.
Looking into the same, I would like to request you kindly issue a credit note promptly as this has caused a disruption in our operations and process functioning. I expect that you will be issuing the credit note for the delivery of the wrong spare parts at the earliest. Moreover, if there are any specific formalities to be done, please advise as soon as possible.
I shall be highly obliged for your kind support in this regard. In case of any queries, please contact me at ____________ (mention contact details).
Thanking you,
Sincerely,
___________ (digital signature – If Applicable),
___________ (name),
___________ (contact details)
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