To: _________@____.__
Bcc/Cc: _________@____.__
From: _________@____.__
Subject: Visit announcement
Respected Sir/ Madam,
Hope that you all are doing good. I am writing this email to inform you that we have a special guest visiting our office on __/__/_____ (date) at __:__ (time). The name of the guest is ____________ (name of the visitor).
This is to request you all to kindly cooperate and coordinate to ensure a smooth visit. The guest will be visiting us for ______________ (mention the purpose – new deal/ inspection/ any other). To ensure a smooth visit and to share the guidelines including ____________ (dress code/ timings/ requirements/ any other) a meeting has been scheduled for __/__/____ (date) at __:__ (time).
Your support and coordination will help us in showcasing the team’s discipline and achievements. In case you have any queries, please contact me at the contact details mentioned below.
Regards,
___________ (digital signature – If Applicable),
___________ (name),
___________ (contact details)
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