Dear _________ (mention name),
I am writing this email on behalf of the ____________ (company name).
I would like to inform you that my name is __________ (name) and I am looking forward to book ____________ (number of rooms) rooms in your hotel for __/__/____ (date) till __/__/____ (date). Our company is going to organize a ___________ (meeting/trip for employees/corporate travel/other) in which more than ___________ (number of guests) are going to stay in your hotel. This is to request you to kindly send the quotation (including/excluding – breakfast/meals/other) with the discount provided mentioned in that. We hope that you would respond to this email at the earliest. In case the price matches our expectations, we would be approaching you in this regard.
For further queries, you may contact at the contact details mentioned, or you may respond to this email.
_________ (Your name),
_________ (Contact details)