Respected Sir/ Madam,
I am ___________ (name), working as a ___________ (designation) in your company i.e. __________ (company name). My employee ID number is ____________ (mention your employee ID number).
I would like to inform you that a ______(business/official/other) meet with _________ (name) of ________ (company name) has been scheduled on __/__/____ (date) at ___________ (mention venue). I write this email in order to request you to kindly book a train ticket in my name for the said date. The preferred time for the train departure is __________ (mention time).
I expect for your kind response. For queries, you may contact at __________ (mention your contact number).