Respected Sir/ Madam,
I am ________ (name), working as __________ (designation) in your company’s ________ (department) department. My employee ID number is ___________ (mention employee ID).
This is to most humbly inform you that I have invited _________ (mention name) to our company for an official meet for __________ (mention purpose) and I write this email in order to request you to kindly book the meeting room for the said meeting. The meeting is scheduled for _________ (date) and timings are as follows: __:__ (time) till __:__ (time).
I shall be highly thankful if you could do the needful at the earliest. In case of any query, you can contact me at _______________ (your contact details)
__________ (Your name),
__________ (Employee ID)